By-Laws Of The
Bellevue Civic Association, Incorporated
Article I -- Name
The
name of this association shall be Bellevue Civic Association, hereafter to be
referred to as The Association.
Article II
-- Object
The
object of this association shall be to promote and coordinate community
welfare, education, safety, preservation, social and recreational activities.
Article III
-- Membership
Section 1. Membership
shall be open to all residents of the Bellevue area bounded by the north side
of Laburnum Avenue, west side of Brook Road, south side of Westbrook Avenue
and the east side of Hermitage Road to Bellevue Avenue and on both sides of
Hermitage Road north of Bellevue Avenue.
Section 2. Members
in good standing are those who have paid current dues.
Section 3. Each
member in good standing shall be entitled to one vote.
Article IV
-- Dues
Section 1. Dues
shall be $6.00 annually per family.
Section 2. Dues
are payable by September 1 and delinquent on October 1.
A. Members in arrears shall be notified by the Treasurer.
B. New members will be accepted into The Association upon
payment of dues.
Article V
-- Officers And Their
Duties
Section 1. Officers
of The Association shall be a President, Vice President, Secretary and
Treasurer.
Section 2. The
President shall preside at all meetings of The Association, The Executive
Board, and special meetings whenever the need demands. The President shall
appoint a Parliamentarian, the chairmen of standing committees (with the
approval of the elected officers) and special committees. The President shall
be ex officio a member of all committees except the nominating committee.
He/she shall present a written report at the Annual May Meeting.
Section 3. The
Vice-President shall, in the absence of the President, assume the duties of
that office. In case of a permanent vacancy the Vice-President shall
automatically become President.
Section 4. The
Secretary shall keep the minutes of the regular meetings as well as meetings
of the Executive Board and special meetings; shall have custody of all books
and papers belonging to The Association, except those specifically assigned to
other officers.
Section 5. The
Treasurer shall be custodian of all funds of The Association, shall collect
all dues and disburse funds as authorized by the Executive Board; shall close
the books fourteen (14) days prior to the May meeting and submit them for
audit.
Article VI
-- Nominations,
Elections And Term Of Office
Section 1. The
officers of The Association shall be elected for a term of one year. No
officer may serve more than two consecutive terms in the same office, with the
exception of the Treasurer, who may serve for an additional term upon the
recommendation of the Executive Board.
Section 2. There
shall be a nominating committee of five (5) persons; the chairman and one
member to be selected by the Executive Committee with three members nominated
from the floor at the January meeting. It shall be the duty of the committee
to submit a slate of officers at the March meeting to be voted on at the May
meeting.
Section 3. Election
of officers shall take place at the May meeting. The floor shall be open for
nominations. The election shall be by ballot and a majority of those voting
may elect. If there is only one candidate for each off ice, election may be by
voice vote.
Section 4. The
newly elected officers shall be installed at the May meeting and shall assume
their duties at the close of the meeting.
Section 5. If a
vacancy should occur in any office except that of the President, it shall be
filled by the Executive Board.
Article VII
-- Executive Board
Section 1. The
officers of The Association and the Chairmen of the standing committees shall
constitute the Executive Board.
Section 2. The
Executive Board shall have general supervision over the affairs of The
Association, but shall refer, with recommendations, all proposed measures to
The Association for its decision. The Executive Board is then empowered to act
on behalf of The Association and to report such action at the next regular
meeting.
Article VIII
-- Standing Committees
Section 1. The
chairman of the standing committees shall be appointed by the President, with
the approval of the elected officers and the standing committees shall be:
Program and Arrangements, Membership, Ways and Means, Neighborhood
Preservation, Public Relations, Community Education and Governmental
Relations.
Section 2. The
Program and Arrangements Committee shall arrange programs for The Association,
select and make necessary arrangements for meeting places and special events.
Section 3. The
Membership Committee shall recruit, inform and provide supportive services to
the members.
Section 4. The
Ways and Means Committee shall promote activities for the purpose of raising
funds as needed by The Association.
Section 5. The
Neighborhood Preservation Committee shall promote the welfare, safety,
beautification and improvement of our community.
Section 6. The
Public Relations Committee shall promote the public image of The Association,
obtain publicity for The Association and press notice of meetings and events.
Section 7. The
Community Education Committee shall promote and inform The Association of
educational activities relating to the community.
Section 8. The
Governmental Committee shall keep the membership informed of all governmental
activities affecting our community on a local, state and national level.
Section 9. Each
committee chairman shall appoint members to that committee.
Section 10. The
Chairmen of Standing Committees shall present written reports of the work in
May.
Article IX
-- Meetings
Section 1. The
regular meetings of The Association shall be held in September, November,
January, March and the annual meeting in May.
Section 2. The
Executive-Board shall hold regular meetings at least two weeks (14 days) prior
to a regular meeting, or at the call of the President, any two elected
officers or by a majority of the Board.
Article X
-- Quorum
Section 1.
Twenty five (25) members of The Association shall constitute a quorum
for regular and special called meetings.
Section 2.
Five (5) members, provided two are officers, shall constitute a quorum
for the Executive Board.
Article XI
-- Amendments
Section 1.
These
By—laws may be amended at any regular meeting of The Association by a
two-thirds vote of the members present; notice having been submitted in
writing to the members prior to the meeting or presented at the previous
regular meeting.
Section 2. “Robert’s
Rules of Order” (revised) shall prevail at all meetings of The Association
except where differences are specifically defined in the Bellevue Civic
Association Bylaws.