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BELLEVUE CIVIC ASSOCIATION BOARD MEETING
1/19/99
IN ATTENDANCE: CHUCK EPES, KATH SADLER, ED PARKS, TIM PFOHL, ANN DERVISHIAN, LIBBY CLARK, ANN WATLINGTON, JOHN BUTCHER, HOLLY ANNA JONES, CLIONA ROBB
1. SECRETARY'S REPORT. THE 12/15/98 MINUTES OF THE ASSOCIATION MEETING WERE APPROVED.
2. TREASURER'S REPORT
-ED AND CHUCK EXPLAINED THAT THEY WERE TRYING TO SET UP A MEETING WITH PAT COREY TO REVIEW THE BOOKS, REVENUE AND EXPENSES, SO THAT A SMOOTH TRANSITION COULD HAPPEN BY THE END OF THE MONTH. SCC REGISTRATION, TAX ID NUMBER, INSURANCE1 AUDIT WERE ALL PIECES OF "HOUSEKEEPING" INFORMATION THAT NEEDED TO BE GATHERED, ORGANIZED AND/OR PREPARED. THE MEMBERSHIP DUES ARE BASED ON A CALENDAR YEAR, SO THEY ARE DUE NOW -THERE WAS SOME DISCUSSION ABOUT THE NEWSLETTER BILLING PROCEDURE FOR ADS AND A QUESTION ABOUT WHETHER THE NEWSLETTER PAYS FOR ITSELF THROUGH ADS. ANN WATLINGTON SAID THAT BUSINESS PEOPLE CALL HER WITH THE REQUESTS FOR THE ADS AND THEN THE TREASURER BILLS AND COLLECTS THE PAYMENT FOR THE ADS.
-ARCH FUND WAS ALSO DISCUSSED. WE HAVE RECEIVED SIGNIFICANT, BUT NOT SUFFICIENT FUNDS TO BUILD. THE CONSENSUS WAS TO GIVE THE FUND DRIVE ANOTHER EFFORT WHICH WILL BE SPEARHEADED BY A PLANNING COMMITTEE CONSISTING OF CHUCK, LIBBY, ANN AND TIM. LIBBY MADE A SUGGESTION THAT WE HAVE A BELLEVUE YARD SALE WHERE THE PROCEEDS WOULD ALL GO TO THE ARCH FUND. THE YARD SALE WOULD COINCIDE WITH THE ALLEY CLEAN UP DAY ON 511/99.
3. CALENDAR DATES:
BOARD MTG. GENERAL MTG. NEWSLTTR. NEWSLTTR. SPECIAL
DEADLINE DELIVERY EVENT1/19 2/23-POLICE 1/29 2/13 & 2/14
FOCUS
3/23 3/27 4/17&4/18 5/1
8/17 9/14 8/21 9/4 & 9/5
11/9 12/7 11/14 11/27& 11/28
4. SAFETY COMMITTEES:
-NEIGHBORHOOD WATCH- LIBBY AND KATH REPORTED THAT THE PROGRAM HAS BEEN ACTIVE WITH THE SAME # OF BLOCKS THAT WE HAVE HAD FOR SEVERAL MONTHS. STILL NEED MORE BLOCKS TO BE COVERED BY BLOCK CAPTAINS. JOHN BUTCHER VOLUNTEERED TO DEVELOP CRIME REPORTS FOR THE BLOCKS NOT COVERED BY THE NWP. ALSO DISCUSSED THE REQUEST RECEIVED TO USE THE NWP TELEPHONE TREE NETWORK TO BROADCAST LOST AND FOUND ANIMALS. THE CONSENSUS WAS THAT, ALTHOUGH THIS WAS A WORTHY VENTURE, THIS WAS NOT AN APPROPRIATE USE FOR THE NWP TELEPHONE TREE. PERHAPS ONE MERCHANT WOULD BE WILLING TO USE A DESIGNATED BULLETIN BOARD FOR THIS PURPOSE.
-MAURI TOLD CHUCK THAT HE HAD MADE A CONTACT ABOUT GETTING REFRIGERATOR MAGNETS MADE OF THE SECURITY PATROL WITH THE NEIGHBORHOOD VOICE MAIL BOX PHONE #. EVERYONE WAS SUPPORTIVE OF PAYING FOR THIS EXPENSE, APPROXIMATELY $273.
-THE SAFETY COMMITTEE OF CITY COUNCIL MET ON 1/12/99 AT PINE CAMP AND SEVERAL MEMBERS WENT TO THE MEETING TO EXPRESS CONCERNS ABOUT CRIME IN BELLEVUE. -JOHN BUTCHER PROVIDED INFORMATION ABOUT THE CRIME STATISTICS IN BELLEVUE COMPARED TO THE GENERAL CITY AND CHAMBERLAYNE AVE CRIME STATISTICS.
-CHUCK AND JOHN ALSO TALKED ABOUT THEIR EFFORTS REGARDING THE HOUSE AT 1603 CLAREMONT AVENUE. THERE IS A COURT HEARING COMING UP ON 1/26/99 WHERE BOTH WILL BE IN ATTENDANCE.
5. SCHOOL COMMITTEE- CLIONA ROBB REPORTED THAT
-ANN JENKINS IS THE NEW PRINCIPAL OF HOLTON SCHOOL EFFECTIVE 1/25/99. SHE WILL BE LOCATED DURING THE INTERIM AT GINTER PARK SCHOOL WITH A SEPARATE PHONE #.
-LETTERS WILL BE SENT SOON TO PARENTS WITH CHILDREN IN RICHMOND PUBLIC SCHOOLS IN THE HOLTON SCHOOL ZONE ASKING IS THEIR CHILD WILL ATTEND HOLTON. IF YOU LIVE IN THE ZONE, YOU ARE AUTOMATICALLY ELIGIBLE TO ATTEND.
-PTA PLANNING COMMITTEE IS ORGANIZED AND HEADED BY LYNNE CLARK ROZIER. THE FIRST MEETING IS 2/7/99. LYNN CAN BE REACHED AT HOME AT 342-2208 OR AT WORK AT 643-2519.
-ZONE E WAS SELECTED WHICH MEANS THAT 557 CHILDREN (ALREADY ATTENDING PUBLIC SCHOOL) LIVE IN ZONE E, ONLY LEAVING 43 VACANCIES (600 CAPACITY).
6. OTHER:
-99 LAGNIAPPE PROBABLY WON'T HAPPEN.
-REGAL HOME IMPROVEMENT HAS MOVED INTO 4002 HERMITAGE ROAD. THEY HAVE DISPLAYED A BUSINESS SIGN NEAR THE ROAD WHICH IS ILLEGAL. ANN DERVISHIAN SAID THAT SHE FOLLOW UP WITH THE CITY REGARDING THIS MATTER.
-PRINCETON CREEK IS STILL A MESS. ROY REYNOLDS CONTINUES TO WORK WITH ALL RESOURCES AND DOES HAVE THE SUPPORT OF BILL JOHNSON.
Submitted by:
Kathleen Sadler
BELLEVUE CIVIC ASSOCIATION EXECUTIVE BOARD MINUTES
3/23/99
Attendance: Chuck Epes, John Butcher, Ann Watlington, Mauri Shaw, John Fisher, Ed Parks and Kathleen Sadler
Guests: Michele Banalett and Florenz Sterling
1. Minutes were approved from the 1/19/99 Executive Committee meeting, the 2/6/99 Bellevue Arch ad hoc meeting and the 2/23/99 General Association meeting.
2. Ed updated the 2/23/99 treasury report. He reported that the balance was now approximately $3600 after payment of SEC and insurance. Of the $3600, $783 was designated for the security patrol, $2085.71 was earmarked for the arch fund and $800-i 000 was left in the general fund.
Ed asked for and received an endorsement that the ad revenue should equal the newsletter expenses. He said that he and Ann had met to formalize the ad collection process. The new ad collection process was also endorsed. See Newsletter Advertising attached.
3. The Garden Walk co-chairs, Michele Banalet and Florenz Sterling were at the meeting to request a budget approval for the Garden Walk, scheduled on 6/13/99 from 2-6 pm. The request for a maximum of $300 was approved.
4. Chuck reported recommendations from the Arch Fund ad hoc committee meeting. The group recommended that the Arch project be paid from a (1) dues and Arch Fund contribution campaign in the next newsletter (2) neighborhood vendor donation campaign, i.e., CVS would contribute $1 for all soft drink liters sold on a given day (3) fall yard sale if necessary. If 1999 efforts do not yield enough revenue for the Arch, then there will be further discussion, including refunding all contributions.
5. John Fisher reported that the next Alley Clean Up will be 5/1/99. John asked for a $25 budget to allow for refreshments for the volunteers. The budget request was approved.
6. Safety Committee issues:
-Kath reported that there was nothing new to report for the Neighborhood Watch Program. Same number of block captains.
-Mauri reported that (1) he has been trying to meet with a neighbor who owns a voice mail box service, so that he could incorporate the system into the Neighborhood Watch Program (2) the last training was successful (3) sought out response to a fund raiser idea to provide clean-up services to neighbors in advance of the Alley Clean Up event in May - this idea was not supported because of the timing (4) the security patrol and Bellevue newsletters will be combined in the future to the extent that the information is for neighborhood-wide distribution vs. sections of Security Patrol.
7. Chuck reported on the following items:
-traffic/speeding issue-there will be new stop signs on Fauquier as a result of a meeting with the City. Trying to get another meeting scheduled, but no date yet.
-Chuck and John reported on 1603 Claremont. The Civic Association was successful in court in 1/99; however, they have been stood up twice by the Building Commissioner. We will need Councilman Johnson's support to continue efforts.
- the Chamberlayne Avenue Steering Committee has formed under the leadership of VCU. They want a Bellevue representative.
-ABC issues. (1)There have been 2 violations at MacArthur's and the ABC inspector wants us to maintain observation. (2)The Best Food Market on North Ave. has a restricted ABC license and is applying for an unrestricted license. Ginter Park wants our support to oppose. (3)The house at 1507 Laburnum is suspicious according to the ABC inspector due to the # of kids with cases of beer and wine at that address. They asked for us to watch for any evidence of illegal activity.
-Princeton Ave. Creek continues to be a major concern. Roy Reynolds has renewed efforts to correct the problem. He has asked for letters of support which Chuck will write.
-Holton Elementary School is seeking nominations for their PTA officers.
-Azalea Mall-still no activity with the City or the County from Dewberry despite the recent newspaper article. City Councilman, Bill Johnson, will alert us if there is any contact from Dewberry.
-Bryant Park Interchange Advisory Committee-still no hard proposals.
8. Chuck asked if we needed a BCA general meeting focusing on the Holton elementary school. The consensus was to proceed with a meeting on April 27.
9. Given all the activity in Bellevue and the general meeting, it was decided that we would have another newsletter edition in April. The deadline for the articles would be March 30.
Submitted by:
Kathleen Sadler, Secretary
ATTACHMENT: BELLEVUE CIVIC ASSOCIATION - NEWSLETTER ADVERTISEMENT.
Bellevue Civic Association - Newsletter Advertising
Current Process:
· New ads received by Ann or other board members to post in next newsletter.
· No system of assuring ad posting for those ads on automatic basis.
Number of ads run on free or barter basis. Invoices remitted after newsletter issue
· Outstanding balance issues.
Proposed Process:
· New ads received by Ann or other board members to post in next newsletter. However, no new ads will be posted in issue without first payment. Ask if continued posting desired, and if yes, then subsequent ads invoiced on automatic basis after issue of newsletter.
· Future newsletter layout retains prior issue layout until directed otherwise.
· Review free and barter type ads; evaluate basis for non-profit ad fees.
· Discount for prepaid annual ads (i.e. 20% off 1-year payment in advance).
Establish marketing and relations policy.
Cost containment on future newsletter and flyer issues. Printer market competitive? Printing alternatives. Bob Almond lobbying.
03/23/99
BELLEVUE CIVIC ASSOCIATION (BCA) EXECUTIVE BOARD MINUTES
MAY 18,1999
In Attendance: Holly Anna Jones, Libby Clark, Chuck Epes, George Hubbard, John Butcher, Ed Parks, Ann Watlington, Tim Pfohl, and Kathleen Sadler
Guests: Laura Fitch
1. President, Chuck Epes, announced that Pizza Hut will provide a $1 contribution towards BCA for each pizza bought with a designated coupon from the next newsletter. Will attempt to get the next newsletter out by mid-June to capitalize on this opportunity for a fund raiser.
2. Treasurer, Ed Parks, announced that BCA had a $4500 balance, with $2300 designated for the arch fund, $900 for the security patrol fund and the remaining in the general fund. We have severaloutstanding expenses, including $250 for liability insurance, $425 for the next newsletter and $300 for the garden walk.
3. Neighborhood Security items: Chuck reviewed the following items:
· Neighborhood Watch Program (NWP)-Libby Clark reported that there had not been any recent reasons to activate the telephone tree; however, there is a "troubled" teen in the neighborhood who is not in school and has chased some children on occasion. He is white, about 5'6" in height, thin, from Ohio, somewhere between 12-15 yo in age. She has received 3-4 calls from neighbors, but they are not reporting anything that can be further reported.
· 1603 Claremont- City now says there are no code violations when they inspected on 3/16/99. The group concluded that it is now time to request assistance from Councilman, Bill Johnson.
· MacArthur Apts. -Met with the owners due to more crime reports. The Henleys report that the crime involves 2 tenants which are being evicted. They also told the BCA reps that they had the Apartments up for sale.
· MacArthur Ave pay phone- no complaints at the present time.
· Traffic/Speeding-still no meeting set up by the City to further discuss Bellevue's concern about this problem in our neighborhood.
· National Night Out-Virginia Carpenter, one of the NWP block captains, is promoting our participation in this event which is held on August 3,1999. Virginia has an article written for this next edition of the newsletter.
4. Tradewinds Electric-Tim Pfohl reported that he understood that the fence permit had been signed by Zoning and that they will now apply for a special use permit to install the high fence with barbed wire. Tim will check on this more.
5. Bryant Park Interchange-Meeting tomorrow night when VDOT and their consultants will probably lay out their plans soon, probably to include more pavement solutions. Chuck will continue to push for solutions that won't negatively impact Bellevue and that won't include additional pavement solutions.
6. Chamberlayne Steering Committee-Chuck is representing us on this Committee. Land use, zoning and crime issues are among their focus areas. Meetings have started.
7. Upcoming Events:
· No general meeting in May or June
· Garden Walk on June 13
Fund raiser of the Arch-Chuck asked if Holly Anna would head up this activity to which she agreed with Laura Fitch's help. They are thinking about a "bridge party" during the weekend of 10/14-10/16 with all the politicos invited.
8. Newsletter-Chuck and Ann Watlington discussed the timeframes needed to accommodate the items covered in this meeting. The deadline for the articles will be 5/23/99 and the delivery date of the newsletter will be June 5th and 6th.
9. Adjournment was at 8:30.
MANY THANKS TO HOLLY ANNA FOR HOSTING THE MEETING AND TREATING US TO HIGH TEA REFRESHMENTS.
Submitted by:
Kathleen Sadler, Secretary
BELLEVUE
CIVIC ASSOCIATION EXECUTIVE BOARD MEETING
AUGUST
17, 1999
In
attendance: Chuck Epes, George Hubbs, John Butcher, John Fisher, Tim Pfohl,
Libby Clark, Ed Parks, Ann Watlington, Kath Sadler
1.
The minutes from the 3/23/99 and 5/18/99 Executive Board meetings and the
4/27/99 Bellevue Civic Association meeting were reviewed and approved after a
few typos were identified.
2.
Ed Parks distributed the 8/17/99 Treasurer’s report.
See attached. There has been
an increase of $600 in the Arch Fund. Ed
thought there were not any major outstanding expenses at this time.
3.
Several arch fundraising ideas were reviewed by Chuck in view of the
obligation to complete the Arch. We
now have $2708.71 for the Arch Fund. George
Hubbs volunteered to check with a stone mason to review estimates for the Arch.
-Pizza Inn - haven’t heard back from the Company about the proceeds of
the recent coupon ad in the Bellevue newsletter.
-Bridge Party - Holly Anna was not present to review progress.
-Coupon Book sales - no enthusiasm
-Big Planet Internet service provider - no enthusiasm
-Yard Sale - Chuck and Libby were still in favor of this project.
4.
Safety Committee Issues:
-Neighborhood Watch - Libby and Kath reported that there had been several
complaints about residents not getting calls once the neighborhood-wide
telephone tree had been activated. They
are not sure if it is the fault of the section leader, the block captain, or the
block members themselves not calling. Will
be reviewing the problem.
-Security Patrol - Mauri could not attend, but John Butcher reported that
there were a lot of problems with Teams C and D.
The Security Patrol is in need of additional volunteers in general.
-Chuck announced that there is a meeting on 8/21/99 to discuss the need
for a new police precinct. Mauri
Shaw will represent our neighborhood.
-National Night Out - Several members shared what they observed in the
neighborhood in recognition of this event.
5.
Issue Updates:
-Bryan Park interchange proposals - Chuck reviewed the proposal that he
supports which is the removal of the Hermitage 64 exit and 95 entrance to be
replaced by a new entrance and exit on Dumbarton.
-Laburnum Avenue widening - Henrico is ready to widen Laburnum Ave from
the Fairgrounds, but Richmond is not. The
executive committee is not in favor of widening, but want to bring up the full
Association.
-MacArthur Apartments - sold today for $900,000 to a group of lawyers who
are not known at this time. There
are still serious problems with this property and drug dealing is now suspected
out of the 4016 building.
-1603 Claremont Avenue - John Butcher reported that there is now positive
movement since Bill Johnson has become involved.
The City will bring civil suit which is now filed which will force the
owner to either fix the property or lose it.
-Holton Elementary - The school will open on time except the
library/media center. The next PTA
meeting is 8/25/99.
-Valentine Museum Exhibit - The museum is planning a 1 year exhibit
showcasing Richmond neighborhoods, beginning in 10/99.
There is also a tabletop exhibit on 10/10/99 from 1-5 to which everyone
is invited to participate. Some
discussion about the how nice it would be to collect historical pictures
available of Bellevue, but not much enthusiasm for the actual tabletop exhibit.
-Marathon - The marathon is scheduled for 11/13/99 and will run through
Bellevue - down Hermitage, Pope, Crestwood, Westbrook and Brook.
Martha Prince-Holden was the coordinator for the water table last year.
We will need another coordinator and volunteers for Bellevue.
-Belle B - Lynn Lyons has mentioned to Chuck that she wants to stay open
later 2x/year on the holidays. She
was invited to attend tonight’s meeting, but did not attend, so no decision
was made. Some questions ensued
about the hours of Dot’s and MacArthur’s, but no one was absolutely sure of
their current ABC license hours.
-Neighborhood Clean-up - John Fisher announced that there will be another
clean-up in mid-October and requested funds for refreshments for the volunteers.
Funding request was approved.
6.
Newsletter - Ann Watlington said that the deadline would be August 23.
Stories include the next general meeting, website, garden walk recap,
Bridge Party, Fall Clean Up, Arch update and maybe profiles, including Belle B
and the Barbershop.
BELLEVUE
CIVIC ASSOCIATION EXECUTIVE BOARD MEETING
AUGUST
17, 1999
PAGE
3
7.
Next General Meeting - Chuck announced that the next meeting would be
9/14/99. The time and place will be
confirmed before the newsletter deadline. The
consensus was that the main topic would be traffic concerns, including
additional traffic from the new school and the effects of the new stop signs.
Chuck will arrange to get speakers from the City Traffic Division.
8.
The meeting was adjouned at approximately 9:15 pm.
Submitted
by :
Kathleen
Sadler, Secretary
BELLEVUE CIVIC
ASSOCIATION BOARD MEETING
11/9/99
MINUTES
Members
present: Chuck Epes, Libby Clark,
John Butcher, Ed Parks, Mauri Shaw, Tim Pfohl, Kath Sadler, Diana Presson
Guests
present: Lyn Lines, owner of Belle B, and her sister, Paula; Vince Novello
1.
Belle B Restaurant - Lyn Lines
and her sister, Paula, came to the meeting to request BCA support for a new
liquor license. Her current ABC
license requires that she close the restaurant at midnight and she would like
the ability to keep the restaurant open later on special occasions and on
weekends. Ms. Lines repeated
several times that she is not interested in keeping the restaurant open late
every night. There are no license
opportunities to grant later hours on “special occasions” and weekends only;
an owner must file for a new license to expand hours.
After
more discussion, the specific request of BCA was to support a license that
requests 1 am closing Sunday through Thursday and a 2 am closing on Friday and
Saturday. This schedule would cover
her needs, including private parties.
The
consensus was that the sisters would help canvas the immediate residential
neighbors for concerns by 11/15 and that BCA would support her new ABC
application depending upon the neighbors’ feedback. The BCA Board members also strongly suggested security be
hired for the late nights due to the problems that are associated with the area,
particularly the parking lot at Bellevue and Brook.
2.
Lauterbach’s - Vince Novello
came to the meeting for Jimmy Chisenhall, President of Lauterbach Electrical
Co., Inc. Lauterbach’s wants to
build an addition to their property in the back and is requesting that BCA’s
position is one of “not opposed”. Mr.
Novello showed pictures of the property, proposed addition plans, construction
materials and support signatures of neighboring businesses and residents.
The
consensus of the BCA was that
a.)
the size, scale and appearance of the addition to the building is not
desirable
b.)
opposed to the present non-conforming use of the building
In
addition, the BCA asked that the pay telephone in front of their property be
removed due to the previous bad experience with a similar pay phone.
3.
Treasurer’s Report - Ed
Parks provided a report with the following breakdown:
$
463.79 security patrol
designated
$3102.71
Arch fund designate
$ 303.82
general fund
$ 3870.32
TOTAL TREASURY FUND
Ed
also reported that he had developed a BCA membership list, so that the
Association would have a current list of its members for reference and so it
could be used to solicit additional membership in the future.
4. Minutes of the 9/14/99 BCA meeting - Minutes were approved without corrections.
5.
MacArthur Apartments -
Chuck reported that the proposed sale has evidently fallen through. He also reported that a group of BCA members would meet with
Terry and Jill Henley in the near future to explain that they would be filing
petitions with the City for Operation Squalor in an attempt to persuade them to
improve their property.
6.
Bryan Park Interchange Advisory
Committee (BPIAC)- Chuck reported the results of the BPIAC which included:
a.)
approval of 5 non-construction proposals
b.)
approval of 3 construction proposals, including relocating I-95 northbound exit
ramp from Hermitage to Dumbarton, extending northbound merge lane from I-64 to
I-95 to the present exit ramp on Wilmer Ave at Brook Rd., and constructing an
additional lane on I-64 eastbound from the Staples Mill Rd Interchange to the
I-95 exit ramp.
c.)
further study of problem areas and development of new options for the current
proposals, including construction of a collector-distributor road system at the
I-95/Parham Rd. interchange, extending I-95 southbound exit-only lane across the
Boulevard, and replacing the left-hand access ramp from I-195 northbound to I-64
westbound with a right-hand access ramp.
d.)
dropping the 3 proposals, including converting 2 existing through lanes to
high-occupancy vehicle lanes, replacing the Hermitage Rd on-ramp to I-95
southbound with a new ramp in the northwest quadrant of the Hermitage Rd
interchange, building an additional through lane on northbound and southbound
I-95 and eastbound and westbound I-64.
Chuck
asked for feedback on these BPIAC recommendations and received endorsement for a
support letter back to BPIAC.
7.
Shenanigan’s - ABC agent
will not approve the license for Bobby Davis, prospective owner for the
restaurant.
8.
Traffic Meeting - Chuck
announced the need for a volunteer to attend a breakfast meeting on 11/13 at VUU
which is being hosted by the City.
9.
Marathon - Chuck announced
that Bellevue needs volunteers to help with the water stop between 9-1 on 11/13.
10.BCA
12/7/99 Meeting Agenda:
a.)
Slate of Officers for 2000 BCA Elections
- Chuck announced that he would not consider another year as
president, but would be VP if Tim would agree to be president.
Tim said that it is doubtful that he could, but that he would get back to
Chuck in a couple of days. Both Ed
Parks and Kath Sadler agreed to continue for another year in their respective
duties. The slate of officers is
incomplete at this time.
b.)
John Dewberry, owner of Azalea Mall - has not responded to the invitation
to come to the BCA meeting. Diana
said that she was aware that there had been numerous violations during the
demolition.
c.)
The meeting will be held at Imperial Plaza at the invitation of the
director, Glenn Kizer.
d.)
Notification of the meeting will occur through the newsletter which will
otherwise be limited due to time constraints.
Submitted
by:
Kathleen
Sadler, Secretary
Last updated 02/24/02
Please send questions or comments to John Butcher