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By-Laws Of The
Bellevue Civic Association, Incorporated
Article I -- Name
The name of this association shall be Bellevue Civic Association, hereafter to be referred to as The Association.
Article II -- Object
The object of this association shall be to promote and coordinate community welfare, education, safety, preservation, social and recreational activities.
Article III -- Membership
Section 1. Membership shall be open to all residents of the Bellevue area bounded by the north side of Laburnum Avenue, west side of Brook Road, south side of Westbrook Avenue and the east side of Hermitage Road to Bellevue Avenue and on both sides of Hermitage Road north of Bellevue Avenue.
Section 2. Members in good standing are those who have paid current dues.
Section 3. Each member in good standing shall be entitled to one vote.
Article IV -- Dues
Section 1. Dues shall be $6.00 annually per family.
Section 2. Dues are payable by September 1 and delinquent on October 1.
A. Members in arrears shall be notified by the Treasurer.
B. New members will be accepted into The Association upon payment of dues.
Article V -- Officers And Their Duties
Section 1. Officers of The Association shall be a President, Vice President, Secretary and Treasurer.
Section 2. The President shall preside at all meetings of The Association, The Executive Board, and special meetings whenever the need demands. The President shall appoint a Parliamentarian, the chairmen of standing committees (with the approval of the elected officers) and special committees. The President shall be ex officio a member of all committees except the nominating committee. He/she shall present a written report at the Annual May Meeting.
Section 3. The Vice-President shall, in the absence of the President, assume the duties of that office. In case of a permanent vacancy the Vice-President shall automatically become President.
Section 4. The Secretary shall keep the minutes of the regular meetings as well as meetings of the Executive Board and special meetings; shall have custody of all books and papers belonging to The Association, except those specifically assigned to other officers.
Section 5. The Treasurer shall be custodian of all funds of The Association, shall collect all dues and disburse funds as authorized by the Executive Board; shall close the books fourteen (14) days prior to the May meeting and submit them for audit.
Article VI -- Nominations, Elections And Term Of Office
Section 1. The officers of The Association shall be elected for a term of one year. No officer may serve more than two consecutive terms in the same office, with the exception of the Treasurer, who may serve for an additional term upon the recommendation of the Executive Board.
Section 2. There shall be a nominating committee of five (5) persons; the chairman and one member to be selected by the Executive Committee with three members nominated from the floor at the January meeting. It shall be the duty of the committee to submit a slate of officers at the March meeting to be voted on at the May meeting.
Section 3. Election of officers shall take place at the May meeting. The floor shall be open for nominations. The election shall be by ballot and a majority of those voting may elect. If there is only one candidate for each off ice, election may be by voice vote.
Section 4. The newly elected officers shall be installed at the May meeting and shall assume their duties at the close of the meeting.
Section 5. If a vacancy should occur in any office except that of the President, it shall be filled by the Executive Board.
Article VII -- Executive Board
Section 1. The officers of The Association and the Chairmen of the standing committees shall constitute the Executive Board.
Section 2. The Executive Board shall have general supervision over the affairs of The Association, but shall refer, with recommendations, all proposed measures to The Association for its decision. The Executive Board is then empowered to act on behalf of The Association and to report such action at the next regular meeting.
Article VIII -- Standing Committees
Section 1. The chairman of the standing committees shall be appointed by the President, with the approval of the elected officers and the standing committees shall be: Program and Arrangements, Membership, Ways and Means, Neighborhood Preservation, Public Relations, Community Education and Governmental Relations.
Section 2. The Program and Arrangements Committee shall arrange programs for The Association, select and make necessary arrangements for meeting places and special events.
Section 3. The Membership Committee shall recruit, inform and provide supportive services to the members.
Section 4. The Ways and Means Committee shall promote activities for the purpose of raising funds as needed by The Association.
Section 5. The Neighborhood Preservation Committee shall promote the welfare, safety, beautification and improvement of our community.
Section 6. The Public Relations Committee shall promote the public image of The Association, obtain publicity for The Association and press notice of meetings and events.
Section 7. The Community Education Committee shall promote and inform The Association of educational activities relating to the community.
Section 8. The Governmental Committee shall keep the membership informed of all governmental activities affecting our community on a local, state and national level.
Section 9. Each committee chairman shall appoint members to that committee.
Section 10. The Chairmen of Standing Committees shall present written reports of the work in May.
Article IX -- Meetings
Section 1. The regular meetings of The Association shall be held in September, November, January, March and the annual meeting in May.
Section 2. The Executive-Board shall hold regular meetings at least two weeks (14 days) prior to a regular meeting, or at the call of the President, any two elected officers or by a majority of the Board.
Article X -- Quorum
Section 1. Twenty five (25) members of The Association shall constitute a quorum for regular and special called meetings.
Section 2. Five (5) members, provided two are officers, shall constitute a quorum for the Executive Board.
Article XI -- Amendments
Section 1. These By—laws may be amended at any regular meeting of The Association by a two-thirds vote of the members present; notice having been submitted in writing to the members prior to the meeting or presented at the previous regular meeting.
Section 2. “Robert’s Rules of Order” (revised) shall prevail at all meetings of The Association except where differences are specifically defined in the Bellevue Civic Association Bylaws.
Last updated 02/24/02
Please send questions or comments to John Butcher